As I have already
partly covered in my
initial
article about OneNote the sheer amount of convenient ways to feed your
notebooks with information was one of the main reasons that convinced me.
Since this is also
one of the first things you need to get up to speed with OneNote, I hope you
enjoy the article and get something new out of it.
Foster the connection with Outlook
As of OneNote 2010
the connection between Outlook and OneNote is very handy to swiftly shift stuff
from one tool to another.
Copy content from Outlook to OneNote
Nearly in every
screen being it the main view or a mail/meeting/contact-dialog, you can find
the OneNote-button which (at least) gives
you the possibility to move a selected object to OneNote.
To me this feature
has the biggest value when it comes to quickly archiving documentation sent as
a plain email. With just a few clicks you get the full e-mail stored as a
OneNote-page in a nice format:
For another
demonstration of how you can store e-mails in OneNote, please see the section
"Add files to your notebook".
In case of a contact
or a meeting the result is even better as - in addition to the information of
the meeting and contact - it includes a link to the object in Outlook, enabling
you to open your contact or meeting in Outlook right out of your page in OneNote:
Importing Meetings from Outlook into OneNote
Additionally to
copying the meeting from Outlook to OneNote, this also works from out of
OneNote using the "Meeting Details" button in the
"Home"-Ribbon.
Selecting the
desired meeting there will give you the same result as above apart from the
link to the Outlook object, as this is not created using this method.
Print to OneNote
This is by far one
of my favorites as it offers the ability to copy documents into OneNote without
necessity to have them as a file.
Also that this
feature is offered in various ways is another strength of OneNote:
The easiest and most
convenient way, when you have the document opened is to use the system-wide "printer" that got installed with OneNote called "Send to
OneNote".
Since it behaves as
a normal printer it is compatible with everything that's printable and also
enables you to send something to OneNote that is not stored as a file on your
PC - quite handy for websites with a "print friendly"-mode.
Drag a file to OneNote
This is one of the
most diverse features OneNote offers to feed it with content. Right when you
drag a file to it, you know why:
Considering you
dragged that file from your Windows Explorer, you get these 3 choices. (If for
instance you're dragging an e-mail object from Outlook, there are only options
#2 and #3)
Although these are
quite obvious, I would like to point out the specifics of them:
- As usual the link is the best
way to refer to a document that's stored somewhere else. Also this is the
best way to make sure the reader always gets the latest version in case
the file is regularly updated under this location.
- Inserting a copy has the big
advantage that you can always drag it right out - for instance into a new
mail in Outlook, attaching it. I use this regularly when I know a document
doesn't change regularly and I will need to send it around regularly. But
you should always consider, that the full size of the file is
added to the size of the notebook. So refrain from adding huge documents to it, or it
will bloat up your notebook!
- Apart from the fact that this
is another way of printing a document to OneNote, this also
includes a link to the original document to the page. Basically including option
#1 as well.
Screen clipping - because taking full screenshots and
cutting them in paint is a relic from the past
If you're familiar
with the Windows Snipping Tool, this is basically a simplified version of it -
if you're not, you should change it immediately! (Simply hit the Windows-Key
and type "Snip(ping Tool)"
Clicking the
"Screen Clipping"-Button in the "Insert"-Ribbon hides
OneNote and enables you to cut any area from the screen which will then be
added to your page.
A great bonus: When
you're i.e. clipping from a website in Internet Explorer it even adds the url of the page below the image.
While using this,
you might find the "Dock to Desktop"-View
(In the "View"-Ribbon) very helpful; It shrinks the OneNote Window in
width and docks it to the right-hand side of the screen. Giving you more room
for the windows you need to take screens of.
Record Audio and Video
Again these are
quite straightforward however one particular setting is making this really
powerful: You can not only select the Microphrone inputs but also the
"Playback" of your soundcard which enables
you to record what you hear. That way you can also record audio-calls -
at least the part of it that you hear - if the software doesn't offer such
features.
Beware: Recording calls and discussions might
require the approval from everyone involved before doing so. Apart from it
being polite this is also required by law in some countries!